Personal assistant to chief property officer iş elanı / Azerbaijan supermarket llc 2020 - 2021

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İş elanının kodu: 91592    |    Baxış Sayı: 110

Azerbaijan supermarket llc Personal assistant to chief property officer vəzifəsi üzrə iş elanı dərc edib. Əmək haqqı müsahibə əsasında təyin olunur.


İş barədə məlumat:

Position: Personal Assistant to Chief Property Officer
Location: Head Office
Department: Store Development

Job Responsibilities

- Provide sophisticated calendar management for CPO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the executive team. Arrange and handle all logistics for management meetings and events - schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Adhere to compliance with applicable rules and regulations set in bylaws regarding management matters.
- Complete a broad variety of administrative tasks that facilitate the CPO’s ability to effectively lead the Store Development department, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CPO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CPO’s style and organization policy.
- Work closely with the CPO to keep executive team well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CPO updated. Anticipate CPO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with the departmental management team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
- Coordinate all management team meetings and retreats and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CPO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the departmental management Team, on behalf of the CPO.
- Work with the management team to coordinate the CPO’s outreach activities. Follow up on contacts made by the CPO to cultivate ongoing relationships.
- Manage all aspects of departmental, office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the department, to meet their current and future information needs. Supervise IT consultants. Prepare budget recommendations.
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
- Answer main phone line and respond to inquiries.
- Process and distribute daily mail.
- Invest in building long-lasting relationships both externally and internally.
- Manage petty cash reimbursements and reconciliation.
- Other projects/duties as assigned for the overall benefit of the department.

Position Qualifications

- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly preferred.
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Technical proficiency and problem-solving skills related to IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Ability to switch gears at a moment’s notice

Note Interested candidates may apply for the role by sending resume to hr2@azerbaijansupermarket.com email address, mentioning "PA to CPO" in theme tab.

Pease note that only selected candidates will be contacted regarding next steps of recruitment process.

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